Procedures for Documenting Commute Mileage in State Vehicles

When a University employee leaves home in a University vehicle and arrives at the assigned office any time during that day without returning home, the normal one-way commute mileage must be recorded on the Monthly Mileage and Maintenance form. If the employee also returns home that same day, a normal two-way commute must be recorded on the Monthly Mileage and Maintenance form.

When a University employee leaves home to conduct business in the field, not stopping at the office, actual mileage (if less than commute mileage) must be recorded on the Monthly Mileage and Maintenance form. If actual mileage is greater than commute mileage, the two-way commute mileage must be recorded on the Monthly Mileage and Maintenance form.