Table of contents
UMD Box classification labels
Classification labels allow the classification of files based on their sensitivity and enforce access policies associated with that sensitivity level. Classification labels help identify sensitive information and encourage safe behavior when people handle that content. To learn more, refer to Box University documentation about classification labels.
Active UMD classification labels
Only File/Folder Owners and Co-owners can change classification labels on files and folders. Below is a description of UMD Box classification labels.
| Type | Low risk | Moderate risk | High risk |
|---|---|---|---|
| Shared link | No restriction; can Share with anyone | UMD and specific collaborators only | Collaborators only |
| External collaborators | No restriction, can Share with anyone | Approved external collaborators | No external collaborators |
| Download and print | No restriction | Restricted for external collaborators | Restricted for all |
| Application | No restriction | Restricted to approved apps | Restricted to only specific apps |
| FTP | No restriction | No restriction | Restricted |
NOTE: Classification labels in Box will use colors similar to those indicated above.
UMD Box retention policy
Retention policies are designed to help the UMD community to meet compliance and regulatory requirements. Once a retention policy is applied to content the Time Period and Apply Policy To settings cannot be changed, and folders can't be removed. Search Box University documentation about retention policies to learn more.
Common retention use-cases
- Retain (Prevent deletion) of a file for a particular amount of time
- Ensure deletion of a file after a particular amount of time
- Encourage deletion of a file after a particular amount of time, but allow extensions.
Request the retention policy feature
Fill out the UMD Box Feature request form to access this feature.