IT Support - Enterprise Instructional Technology Administrator Roles and Permissions

ELMS-Canvas and UMD Open Catalog administrative roles

This section is intended to clarify the ELMS-Canvas administrative roles and their use.

ELMS-Canvas administrative roles, permissions and who may assign the roles.
Role	Access Summary	Assignment
Enterprise	Able to have complete access to all users, data, reports, functionality and configurations.	ELMS-Canvas system administrator, select DIT ATI staff by ATI Assistant Vice President and Registrar.
Deputy	Able to have complete access to all users, data, reports, functionality and configurations.	Select college/department support staff designated by dean, assistant dean or AVP.
Manager	Able to support users in specific college subaccounts, can masquerade as users, may be a Blueprint administrator upon request.	Select DIT ATI staff and college support staff by college director of technology or assistant dean.
Executive	Ability to manage all aspects of courses offered through UMD Open Catalog.	Select college/department support staff designated by dean or AVP.
Researcher	Able to access data related to campus-wide outcomes and data related to approved research projects.	Staff in the Office of Institutional Research, Planning & Assessment Assistant VP, Office of Institutional Research, Planning & Assessment.
Canvas Data Portal Manager	Ability to add managers, grant admin permissions, download flat files.	Canvas Data Manager, select data scientists and analysts by Canvas Data Steward (Associate Provost for Academic Planning and Programs).

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Specific ELMS-Canvas permissions

Coordinators have unique responsibilities that will granted and governed through a separate SLA.

Permissions and abilities for Enterprise, Executive, Deputy, Manager and Researcher roles in ELMS-Canvas.
Permissions and abilities	Enterprise	Executive	Deputy	Manager	Researcher
View announcements	✅	✅	✅	✅	✅
View list of participants in a course	✅	✅	✅	✅	✅
View discussions	✅	✅	✅	✅	✅
View all student groups	✅	✅	✅	✅	✅
View course usage reports	✅	✅	✅	✅	✅
View course content	✅	✅	✅	✅	✅
View and link question banks	✅	✅	✅	✅	✅
View analytic pages	✅	✅	✅	✅	✅
Add/import/edit/delete learning outcomes	✅	✅	✅	✅	✅
Add/edit/delete course files	✅	✅	✅	✅	✅
Add/edit/delete assignments and quizzes	✅	✅	✅	✅	✅
View courses list	✅	✅	✅	✅	✅
View statistics	✅	✅	✅	✅	✅
Manage storage quotas	✅	✅	✅	✅
Act as a participant in a course **	✅	✅	✅	✅
Blueprint courses (create/edit/associate/delete) ***	✅	✅	✅	✅
Add/edit/delete courses *	✅	✅	✅	✅
Undelete courses	✅	✅	✅	✅
View course changelogs	✅	✅	✅	✅
View grades changelogs	✅	✅	✅	✅
View all grades	✅	✅	✅	✅
View user login IDs	✅	✅	✅	✅
View user primary email address	✅	✅	✅	✅
View quizzes submission logs	✅	✅	✅	✅
Message individual course members	✅	✅	✅	✅
Create/post/moderate discussions	✅	✅	✅	✅
Add/edit/delete course content	✅	✅	✅	✅
Add/edit/delete alerts	✅	✅	✅	✅
Add/edit/delete groups	✅	✅	✅	✅
Add/edit/delete pages	✅	✅	✅	✅
Create Web conferences	✅	✅	✅	✅
Create student collaborations	✅	✅	✅	✅
Add/edit/delete rubrics	✅	✅	✅	✅
Manage course state	✅	✅	✅	✅
Add/edit/delete course calendar events	✅	✅	✅	✅
Add/edit/delete global announcements	✅	✅	✅
Manage account settings	✅	✅	✅
Manage user login details	✅	✅	✅
Message the entire class	✅	✅	✅
Enable/disable feature options	✅	✅	✅
Add/edit/delete Learning Tools Interoperability (LTI)	✅	✅	✅
Read SIS Data	✅	✅	✅
Add/remove Observers	✅	✅	✅
Manage Catalog	✅	✅
Add/remove Teachers, Designers and TAs	✅	✅
Select final grade for moderation	✅	✅
Add/delete course sections	✅	✅
Manage Webhooks	✅
Manage permissions	✅
Manage Developer Keys	✅
Manage SIS data	✅
Import SIS data	✅
Add/remove administrators	✅
Generate observer pairing codes for students	✅
View grades audit trail	✅
Edit grades	✅
Add/remove students from courses	✅

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Account permissions notes

* Add/edit/delete courses: This permission is to be used in non-term-based subaccounts only.
** Act as a participant in course: This permission will be given to admins at the root level.
*** Blueprint courses (add/edit/delete): This permission is designed for instructional designers and will be administered through separate SLA accessible by contacting itsupport@umd.edu.
Commons manager: This role is not part of standard ELMS-Canavs permission and requests to be a commons manager are submitted through itsupport@umd.edu.
Organization subaccounts - admins have the additional permission of add/remove students from courses and add/remove teachers, designers and teaching assistants in organization subaccounts.

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ELMS Management Tool (EMT) administrative roles

This section is intended to clarify the EMT administrative roles and their use.

Administrative roles in EMT, access abilities and who may assign the role.
Role	Access Summary	Assignment
Manager	This role has access to all tools in EMT that can be used to support faculty and can act on behalf of any user. Additional system administration tools are available.	This role is assigned by the AVP Academic Technology and Innovation. It is currently held by select DIT and OES staff that support faculty.
Deputy	This role has access to all tools in EMT that can be used to support faculty and can act on the behalf of any user.	Approval of this role is the responsibility of college Assistant Deans or Department Chairs. It is currently held by select college staff that supports faculty.
Support	This role has access to select tools to support faculty and staff.	Approval of this role is the responsibility of the Manager of the Service Desk and Store.

Specific EMT tools

This section is intended to clarify EMT administrative roles available in specific EMT tools.

Roles available in specific EMT tools.
	Manager	Deputy	Support
Combine Sections and Courses	No	Yes	Yes
Create Single Section Courses	Yes	Yes	No
Publish Course Syllabus	Yes	Yes	No
Submit Grades	Yes	Yes	No
Manage Enrollments	Yes	Yes*	Yes
Manage Students	Yes	Yes	Yes
Coursemail	Yes	Yes	No
Create Organizations	Yes	Yes	Yes
Create Custom ELMS Spaces	Yes	Yes	No
Lookup Course Info	Yes	Yes	Yes
Lookup User Info	Yes	Yes	Yes
ELMS Reports	Yes	Yes	No
Manage Subaccounts	Yes	Yes	No
Manage Syllabus Permissions	Yes	Yes	No
View Admins	Yes	No	No
PI Bug	Yes	No	No
Canvas EDT	Yes	No	No

*Roles limited to instructional colleague, guest instructor, observer, designer.

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UMD Open Catalog: ELMS-Canvas Executive role and permissions

This section is intended to clarify the Executive role as it relates to UMD Open Catalog. Organizations that use the payment gateway also need a transaction administrator.

The access abilities of the Executive role in UMD Open Catalog and who may assign the role.
Role	Access Summary	Assignment
Executive	Attend Open Catalog training. Create course shells. Add instructors and other staff to individual courses. Create Open Catalog course and/or program listings. Communicate with instructors about course offering details. Manage special case student enrollments and withdrawals including reimbursement if needed. Act as the single point of contact with the DIT Canvas Catalog team. Respond to, or pass on to appropriate college/department personnel, student questions about registration and course content. Manages all marketing efforts, inside and outside of Open Catalog including responding to inquiries. Reconcile enrollments in Open Catalog and ELMS-Canvas as a result of refunds. (OES ONLY) Approve courses for delivery through Open Catalog.	This role is assigned by the Learning Technology Strategy team in Academic Technology and Innovation. It needs approval by Academic Deans or Directors.

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