Message from Jack J. Blanchard, Associate Provost for Enterprise Resource Planning:
Our July 2023 Go Live date may have felt like a distant future for some, but we are fast approaching the launch of our new Finance and Human Capital Management systems in Workday, with approximately ten months to go. So much has been accomplished over the past year and a half, with much more to do in the coming months. As you begin your academic year, the Elevate Team will be hard at work testing Workday to ensure the system meets our business needs, refining our data integrations, and building course materials for our system training, which will deploy in April 2023.
Our PIT (Project Implementation Team) Crews have also been working hard behind the scenes to prepare their units for Workday. PIT Crews have been responsible for a number of key preparation activities, including security role mapping and cleaning up data in PHR. These activities are key to ensuring our transition to Workday is a smooth one.
Have you attended or watched any of our Functional Overviews? Our team has held six Functional Overview sessions, each covering a different facet of Workday. If you are eager to get previews of the system, I would encourage you to visit our Functional Overview page on our website and see if there is anything that you may have missed. If you are short on time, you can even watch a demonstration on its own - most are under 10 minutes!
Next month’s Functional Overview is called Workday’s Got Talent (and Performance). This session will cover Workday’s Talent module, which has a lot of new functionality for employees to track their education, career interests, certifications, training, and more. It will also cover Performance in Workday, which is where managers and employees will complete their PRD (Performance Review and Development). This will move the PRD process completely online - no more paper! You can register at the link below:
Workday’s Got Talent (And Performance)
September 29, 2022 | 11:00 a.m.
Register
Workday Feature of the Month: Purchase Requisitions
- Workday will be the single point of entry for all purchase requisition activity, including a seamless integration with ShellShop.
- Requisitioning will move through the process with electronic approvals and forms.
- Workday will allow for visibility into the status of your requisitions using reporting tools.
- Workday will make navigating your procurement needs easier with help text, validations, and guided tours.
Featured FAQs
How will we be trained in Workday?
Training will be delivered in a few different mediums: On Demand Computer-based training (asynchronous), virtual instructor-led training (synchronous), and job aids (documentation).
Training will be security role-based, for the parts of the system each user will be using for their jobs. It will be delivered in the Spring of 2023 before the system rolls out in July so that everyone gets the training they need. In addition, there will be User Labs, which includes hands-on training, offered before and after Go Live for additional help.
What is On-Demand Computer-Based Training (CBT)?
Online self-paced training will be available on-demand and will cover multiple topics of specific functions or areas. CBTs will be used as the primary method for introductory/overview training and training on topics where more formal and detailed hands-on training is not required.
When will employees be able to get hands-on experience in Workday?
Users will begin to get hands-on experience in the system during training, which will begin in April 2023. During training courses, users will be able to view Workday through Workday simulations and walkthroughs. Users can also attend User Labs which provide access to the Workday training tenant.
On July 1, 2023, all users will be granted access to Workday when it goes live.
Words of Workday
- Purchase Requisition: A purchase requisition is a request to purchase goods or services from a supplier.
- Supplier: A supplier is a business entity who provides goods or services (known as vendor today).
- Catalog Requisition: A catalog requisition is a requisition associated with a punchout to Shell Shop punchout.
- Non-Catalog Requisition: A non-catalog requisition is a requisition not associated with Shell Shop. A non-catalog item is an item not included in the standard catalog of items, in this case, Shell Shop.
ElevateR Spotlight
The Elevate Program is thrilled to have a team of 50 full-time employees that have a wide breadth of experience and institutional knowledge. In each issue of the ElevateR, we will shine the spotlight on a staff member who is working hard to make our project a success.
Shira Cygler, Talent & Performance Lead
Shira Cygler started her career with the University of Maryland as a student worker in 2017 to the Enterprise Planning and Continuous Improvement (EPCI) group at the Division of IT. After graduation, Shira started full time with the group as a Business Consultant working on process improvement projects around campus. She got her masters in Industrial and Organizational Psychology from UMD in 2021. In her previous role, Shira documented HR processes around campus in preparation for the Elevate Program. As Elevate’s Talent & Performance Lead, Shira feels inspired by how many people are coming together to improve the day-to-day lives of employees across Elevate’s partner institutions. “By working as one team,” says Shira, “the UMD Elevate members, Huron Consultants, campus participants, and the community of Workday customers are able to make a major effort feel exciting rather than daunting.” In her spare time, Shira has been attending Pun DMV every month and hopes to compete soon!
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